Polaris HighSchool
Administrator & Staff Manual
Administrator & Staff Manual
Polaris HighSchool gives your school real-time access to student academic data that students already track in the Polaris Student app — grades, study habits, test scores, college plans, and more. Zero new data entry required.
Audience: school administrators, counselors, teachers, and district leaders. Every role sees only what their permissions allow.
You start on the Starter plan (free, up to 50 students, 2 admin seats). Upgrade anytime from Account → Subscription.
Bulk invite: upload a CSV (email,first_name,last_name,role) from the Staff page.
Upload a CSV (email, first_name, last_name, grade_level, student_number). Students with existing Polaris accounts are auto-matched; new students get invite links by email.
Set school name, NCES/CEEB code, address, phone, website, logo, and academic year. These fields feed reports and are visible to students when they join.
Manage all staff accounts. Roles:
Change roles, deactivate accounts, or resend invites from the row actions menu.
Full list of connected students with filters for grade, status (active/invited/revoked), counselor assignment, and risk level. Click any row to open Student 360°.
Create departments (Math, Science, Counseling, etc.), assign staff and classes. Enables department-scoped analytics and reports.
Publish school-wide calendar events (holidays, testing windows, parent nights). Events appear in students' Polaris calendars automatically.
Push announcements to the whole school, specific grades, or custom cohorts. Students see them in the Polaris feed and receive optional push/email.
School-wide dashboards:
At-a-glance view of your caseload: flagged students, today's appointments, pending recommendations, upcoming deadlines.
Assign students to yourself or other counselors. Set priority (Normal, Watch, Urgent) and filter the list accordingly.
The crown jewel. Click any student to see everything in one screen:
Private counselor notes per student — never visible to the student or their parents. Supports tags and timestamps.
Schedule meetings, let students book into open blocks, send reminders. Syncs to your school calendar.
Credit audit for each student vs. your school's graduation requirements. Automatically flags deficiencies and projects graduation dates.
Track letter-of-rec requests: student, college, deadline, status (requested → drafted → submitted). Email reminders included.
Auto-generated alerts for:
Add manual flags with resolution notes.
Your classes, today's schedule, recent grade changes, students who haven't studied in 7+ days.
Create classes, add students from the school roster, set periods and room numbers. Students can self-join with a class code.
Class-wide grade distribution, trend lines, assignment-level breakdown. Compare against school averages.
Deep-dive into any student's cross-class performance: how they're doing in your class vs. others, overall GPA, study hours.
See which students are studying and how much, by subject. Unique to Polaris — no other tool surfaces this data.
Enterprise plan. Roll-up dashboard across all district schools: enrollment, GPA averages, at-risk counts, engagement, college pipeline.
Side-by-side comparison of any 2–6 schools on the KPIs that matter to your district. Export to PDF or CSV.
Machine-learning models that predict GPA drops, graduation risk, and engagement decline 4–8 weeks ahead. Professional plan.
See where your students are applying, who's admitted, who's committed. Aggregate reports by college and by graduating cohort. Professional plan.
Drag-and-drop builder for formatted PDF reports (board meetings, accreditation, stakeholder packets). Save templates for reuse. Professional plan.
See which parents are actively monitoring their child via the Polaris Parent Portal. Track engagement rate by grade/cohort. Professional plan.
Send targeted messages to parent groups (by grade, by class, by flag). Email + in-app. Professional plan.
CSV export for every dataset plus REST API access. Pipe the data into your warehouse or BI tool. Enterprise plan.
| Plan | Price | Students | Seats |
|---|---|---|---|
| Starter | Free | 50 | 2 |
| Professional | $299/mo | Unlimited | 10 |
| Enterprise | $999/mo | Unlimited | Unlimited |
Upgrade/downgrade anytime. Annual billing gives 2 months free.
Update your name, title, email, password, and notification preferences. Two-factor authentication recommended for all admins.
School-wide preferences: academic year start/end, grading scale (4.0 vs. 100-point), graduation-credit requirements, time zone, default language.
They can create one for free at polarisstudent.com. It takes 30 seconds. The more students who join, the more valuable the data becomes for your school.
No. All school access is read-only. Students own their data.
Yes. Read-only access, student-controlled privacy toggles, encryption in transit and at rest.
Yes. Monthly plans cancel at the end of the current period. Annual plans are refundable pro-rata within 30 days.
Email info@polarisscholar.com.